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Selling To Uncle Sam: How To Be Strategic When Submitting A Government Proposal

John Monarch

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submitting government proposal

The process for getting government contracts—at both the state and federal level—can be intimidating for a new business. 

There are a ton of specific requirements, arcane rules, and often arduous processes to get through. It’s nothing like selling your services to a private company. 

But the tradeoff is the vast opportunities available in government work. The federal government alone spends more than $400 billion a year on a vast assortment of contracts. Even for a relatively new technology like blockchain, government spending is expected to grow to at least $123 million by 2022

While the opportunities are enticing, landing a contract with the government isn’t easy. I’ve been through the process several times with different companies, winning state contracts and submitting a number of state and federal proposals. I’ve learned that if you take the time to do it properly, the outcome is well worth the legwork. 

Here’s what you’ll want to consider when submitting a government proposal on both the state and federal level:

State Government Proposals

States don’t have the massive funding of the federal government, so the process is largely offline and can be very disjointed and detailed. 

For example, our team at ShipChain submitted a proposal to a state government for a blockchain logistics contract, and they required that we submit the proposal in print and on a CD-R. Our first thought was, “Where are we going to find a blank CD in 2019?”

State governments are also stringent about deadlines. There’s no wiggle room when it comes to submitting your proposal. Legally, even if they wanted to accept your proposal, they’re bound to discard anything that comes in late. I’ve even heard of companies losing a contract they’d held for decades, all because their proposal came in late.

So, if you’re sending a physical copy of the proposal, I would highly recommend overnighting it and staying on top of the tracking. And whatever you do, read every rule and abide by all of them. You can even be disqualified for using the wrong margins on your document. 

Don’t let all of your work on a government proposal come to nothing because of a minor slip-up.

Federal Government Proposals

The process for getting federal contracts is all online, thankfully. The requirements are fairly clear and are a little less strict about the minutiae—although the process itself is far from easy. 

A major difference is that federal contracts may require security clearances. If that’s the case, then whoever is heading the project will need to go through a fairly extensive background check, which isn’t a quick process. Consider that timeline when submitting your proposal and designate certain people within your organization to be the ones who will apply for it.

Non-clearance work is awarded much faster, but there are still some hurdles. For one thing, winning your first contract may take a few tries. Governments like to see companies with a track record of government-related work. But once you have your first contract, it becomes much easier to begin accumulating them. 

Here are a few more tips for navigating the proposal process at both the state and federal level:

  • Don’t bug the people deciding on the proposals after submitting yours. The process is different from a typical sales scenario where you would absolutely want to follow up. Instead, wait for them to contact you. Generally, they’ll post notices regarding the winners and then reach out individually. My team once learned we won a state contract because it was posted on the state government website before they even contacted us.
  • Some contracts do have a second approval stage. If you make it to that round, you may be asked to give a presentation on your solution before the contract is finalized. You’re probably in good shape since you’ve made it that far, but don’t blow off the presentation. Take some time to think about what the government would want to hear. Obviously, we’re running a massive deficit, but there still is such a thing as a budget, and you’re using tax dollars.
  • Myriad contracts are out there at both the federal and state level. But only submit proposals for contracts that actually make sense for your business. For instance, there was a contract through the federal government’s fisheries management that called for help tracking squids on blockchain. Our team could have figured something out, but it was out of our wheelhouse—so we decided to pass. 
  • Even though the process can be arduous, you don’t need to hire an outside company to handle it for you. Once you start submitting proposals, you’ll be bombarded by companies who specialize in navigating government contracts. Submitting a government proposal isn’t easy, by any means, but you absolutely can do it on your own.

Overall, there are more steps and more paperwork than you’re probably used to, but government contracts are a great way to build your business and maintain a guaranteed source of revenue.

Here are a few other related articles you might find helpful:

Smooth Scaling: How To Prevent A Growing Startup From Spinning Out Of Control

Developing This 1 Skill Is How To Become A Life-Long Learner

Why Transparency Is Blockchain’s Biggest Strength And Clunkiest Buzzword

John Monarch is currently serving as the CEO of ShipChain—a shipping and logistics platform that unifies shipment tracking on the Ethereum blockchain. Previously, he founded the logistics and fulfillment company Direct Outbound, which focused on providing shipping and call center support for e-commerce companies. Before that, he founded Connexus to help businesses optimize their online presence and branding. He graduated from Clemson University in 2009 with a degree in physics and a minor in computer science.

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